6 THE BOARD OF ELDERS

NB: Symposium = General Assembly

Canon 012 The Board of Elders is a board of Adviser and Accountability

A Board of Elders, named Elders, is a necessary component of any legal religious organization. However, for the purposes of creating a culture that honours a more chaplaincy distribution of power, we use the traditional church or Chaplaincy terminology. The board implies and commands an ethic of wisdom and careful consideration of recommendations that benefit the greater good of the corporation.

The Board of Elders shall be responsible for providing the Chaplaincy with a set of Canon law, which are subject to approval by SYMPOSIUM and the Elder serving the Region, and for submitting the approved

Canon Law to the Elder serving the Region.

The Board of Elders shall also have charge of all matters pertaining to the documents of legal organization and incorporation or registration, Chaplaincy property, risk management, and physical and financial affairs of the Chaplaincy. The Board of Elders shall also be responsible for collecting and disbursing funds, keeping adequate Chaplaincy records, and making timely reports to the Congregation and EMMI House of Bishops.

Conflict of Interest
More than one person from a household, family, or committed relationship; someone who is a Chaplaincy employee; or someone who is a Clergy Candidate shall not be eligible to serve on the Board of Elders.

Composition

There shall be five (5) members of the Board of Elders, including the member of the clergy (Bishop) who shall serve as Moderator. Members of the Board of Elders must be Members in good standing.

Meetings
The Board of Elders shall meet at least once a month and no fewer than ten (10) times a year. Except for executive sessions, meetings shall be open to the congregation and to the public to attend as Observers without voice or vote.

Minutes
The Minutes and financial reports shall be available to Members of the Chaplaincy within two (2) weeks after each meeting.

Minutes shall include a record of those present and decisions made. A copy of the minutes shall become part of the permanent Chaplaincy records. For Members and Public access, the  Permanent Synod Secretary hold the minutes and give a copy upon request. Minutes shall include a record of those present and decisions made. A copy of the minutes shall become part of the permanent Chaplaincy records.

Vacancies:

In the event of a vacancy on the Board of Elders, the Board of Elders may appoint a qualified  Member to fill the vacancy until the next meeting, when an election shall be held to fill the unexpired term.

Discipline:

The Chaplaincy cannot condone disloyalty, unbecoming conduct, or dereliction of duty on the part of any member of the Board of Elders. Therefore, the Board of Elders may remove by a majority vote of the full Board of Elders any of its members guilty of the above, with the exception of the Clergy who must be disciplined in accordance with the EMMI Canon Law. A petition submitted to the Admin. Sec. and signed by twenty-five percent (25%) of the Members in good standing of the chaplaincy may also initiate such a procedure.

Right to appeal:

A disciplined member of the Board of Elders may appeal the action to the chaplaincy at its next regular SYMPOSIUM or at a Special SYMPOSIUM which may be called for this purpose.

The decision of the SYMPOSIUM is final. Until the SYMPOSIUM to consider the appeal, the position held by the disciplined member of the Board of Elders shall be considered vacant. Limitation of Liability: No member of the Board of Elders shall be liable for any act or failure to act by any other member of the Board of Elders or by any employee of the Chaplaincy. No member of the Board of Elders shall be liable for any loss arising from any fault in the title to any property acquired by the Chaplaincy. No member of the Board of Elders shall be liable for any loss arising from any fault in any security in which the Chaplaincy might invest, or from bankruptcy, insolvency, or wrongful act by any person to whom the Chaplaincy might entrust any of its property. No member of the Board of Elders shall be liable for any loss due to error of judgment or oversight on his/her part, or for any other loss whatsoever occurring in the carrying out of the duties of his/her office, unless this loss arises from the member’s own willful neglect or fraudulent or criminal actions. Indemnity: The Chaplaincy shall protect every member of the Board of Elders against all costs arising in relation to his/her relations with the Chaplaincy unless they are occasioned by his/her own willful neglect or fraudulent or criminal actions.

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